Friday, March 12, 2010

Email is not a dirty word

Email is an essential tool in the modern office. Sending an email can save time, save paper and most importantly save you from any physical interaction with your colleagues. Also, by allowing you time to review and edit your message, emails ensure that clear and concise communication is achieved, and any misunderstandings are avoided (although this has never been proven in practice).

The wonderful thing about email is that whether you are organising a meeting or forwarding a funny joke about cats, it always looks like work. One fictional study has shown that 87% of an office worker’s time is taken up by sending and receiving emails, and 94% of those emails are not work related (the other 6% are from managers asking you to do something you were already doing).

One email pitfall, however, is the Reply-To-All button. Most sensible companies have this button disabled but here at Plankton we relish the moments where someone accidentally tells everyone what their special dietary requirements are, what they really think of their Line Manager or which co-worker they’ve been discreetly seeing after work.

If you find the temptation too strong, there is a plugin that can be installed on the Reply-To-All button which will, every time you press it, ask you a series of mathematical, logical, grammatical, emotional and moral questions. After you submit this short survey, the system will determine if you are intelligent and responsible enough to be allowed to send your message.

Regardless of how you send your email please be aware that every single email is printed on ePaper. To help preserve the eTrees and prevent eClimate-Change consider whether you really need to send that next email, or whether it would perhaps be better to print your message (with a cover and footer sheet) and slip it into the coal-powered vacuum tube system we have installed in the wall cavities.

1 comment:

  1. Nice. Especially the eTrees. I never knew.

    Luckily I never have a problem with hitting Reply All because evrything I rite is never has any mistaces. So Im fine.

    Though I do recall an issue at (quickly thinking of an anonymous name I can use) Vibrant (yeah, no one will ever figure that one out) where one staff member forwarded an email to another member of staff stating that the client was a 'fuckwit'. Except she didn't. She replied all. Including the client. Luckily she was sleeping with the CEO so she kept her job. Phew!